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Bylaws
King Philip Sports Boosters Constitution
PREAMBLE
We, the alumni, friends, and parents of the athletes of the King Philip Regional School District, do hereby formally organize the King Philip Sports
Boosters Club charitable organization for the following purposes: to foster,
encourage, promote, and maintain interest in the athletic program of the King Philip
Regional School system and to suitably recognize the efforts of its
participants.
ARTICLE I-NAME
The name of the organization shall be the King Philip Sports
Boosters Club.
ARTICLE II-MISSION
The mission of the King Philip Sports Boosters Club is to
support all student athletic endeavors.
ARTICLE III-BASIC POLICIES
The King Philip Sports Boosters Club shall be
non-commercial, non-sectarian, and non-partisan. It shall exist as a non-profit
and unincorporated group of its members.
In the event of the dissolution of the Club, the President
and Treasurer shall turn over any remaining funds to the King Philip
Scholarship Foundation. If there are sufficient funds the Scholarship
Foundation shall use the funds to give one or more athletic scholarships.
In the event the Scholarship Foundation is not in existence,
the funds shall be turned over to the King Philip School Administration to be
used for some purpose having to do with athletics.
ARTICLE IV-MEMBERSHIP
Membership in this club shall be open to: parents and or
legal guardians of pupils attending the school; administration, faculty and
other school employees; alumni and other concerned citizens.
The annual dues shall be $35 per family unit payable on or
before the October meeting.
The Club shall conduct an annual membership drive but
persons may be admitted to membership at any time. Only members of the Club
shall be eligible to participate in its business meetings or to serve in any
elective or appointed positions. A new member can vote as long as Booster
Sports Club has received membership dues prior to meeting.
All members shall be entitled to a copy of the Constitution and
by-laws, requesting same from the President or Secretary.
ARTICLE V-OFFICERS
The officers of this club shall consist of a President,
Vice-President, Secretary, and Treasurer and another officer to be announced in
the future who shall be elected annually, at the May meeting, for a term of one
year. The Board will be a five member Board. All Officers shall deliver to
their successors all official and Sports Club related material at the June
meeting to their successors.
All Officers shall assume their duties at the June meeting.
Both incoming and outgoing Officers must attend the June meeting.
DUTIES OF OFFICERS
The President shall preside at all meetings of the club;
appoint all committees; be authorized to sign Club checks; and shall be an
ex-officio member of all committees.
The Vice-President shall assume all of the duties of the
President in his/her absence; along with the Treasurer prepare an annual
forecast and budget to the Club membership at the April meeting to be voted on
at the May meeting.
The Secretary shall keep any records and minutes of all
meetings; handle any necessary correspondence; and maintain a current
membership list.
The Treasurer shall receive and disburse all funds on behalf
of the Club; be authorized to sign Club checks; keep accurate records of all
transactions which will be in the monthly treasurers report; handle petty cash
(not to exceed $100); and with the Vice-president prepare an annual forecast
and budget.
At the beginning of the year one officer will be elected for
mail responsibility. This will entail receiving mail at the Post Office and
delivering the mail at the monthly meetings.
ARTICLE VI-MEETINGS
Regular monthly meetings are to be held at King Philip High School during the regular school year.
The annual meeting shall be held on the date of the regular
June meeting.
Special meetings may be called by the President or by a
request in writing by any four members.
Order of Business:
1. Call
to order.
2. Minutes
of previous meeting and Treasurers report handed out to all in attendance.
3. Questions
on either report to be discussed.
4. Unfinished
business.
5. New
Business
6. Adjournment
Article vii- Elections
A nominating committee shall be appointed at the board
meeting in March of each year. This committee shall consist of three members,
none of which may be present officers.
Report of the nominating committee must be made at the
meeting in April.
Officers are to be elected at the annual meeting in May.
Wherever possible each town shall be represented.
A majority vote of the members present shall constitute an
election.
Article viii- Money
Expenditures
If the amount to be expended is under $100 approval is at
the discretion of the President, Vice-President or committee chairperson.
Expenditures in excess of $100 require a majority vote of
the membership. If a member vote is not feasible the President may, along with
the other officers, approve the expenditure. There must be a 3 to 1 majority of
the officers in order for the expense to be paid.
Article ix-Request for
Funds
A request for funds to benefit a specific team may be
submitted at any regular meeting after having received athletic director and
principal approval, along with superintendent notification. If the request is
for less than $100 a majority vote will follow immediately. However, if the
request is for more than $100 then a two-thirds majority is necessary in order
for the funds to be allocated that evening. If a no vote is taken that night
then a majority vote will follow at the next meeting.
Article X – Amendments
A motion to amend By-Laws may be submitted at any regular
meeting. It shall not be voted on, however at the same meeting; but may be
voted on at the next regular meeting following its submission. Any motion to
amend by-laws shall require a two-thirds vote of all members present. All
members shall be notified by the Board prior to any meeting at which it is proposed
to amend the Constitution or by-laws.
Downloadable Copy of King Philip Boosters Bylaws
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